Marion Design Co.BOOKS

Are you a bold thinker who believes in the power of design for community?

We are currently accepting applications for an Administrative Assistant beginning May 1, 2025.

Marion Design Co. is seeking an organized, proactive, and compassionate Administrative Assistant to join our creative and community-minded team. This role is ideal for someone who brings strong communication skills, resourceful problem-solving, and meticulous attention to detail—with an interest in the power of design to build local success and community well-being.

As an Administrative Assistant, you'll serve as the operational heartbeat of the studio—keeping schedules aligned, systems running smoothly, and our team supported. This role is foundational to how we function and grow, and you’ll play a key part in helping us live out our mission every day.

Core Responsibilities

Office Support & Coordination

Manage scheduling for team meetings, events, and community collaborations
Monitor and respond to studio emails and phone communications with professionalism and care
Assist with organizing studio documentation, files, and contact records

Communication & Client Care

Be a welcoming first point of contact for clients, guests, and partners
Support client communication and scheduling needs
Maintain a gracious and professional tone in all written and verbal communication

Studio Operations & Problem Solving

Troubleshoot administrative issues with a resourceful, can-do attitude
Maintain supply inventories and track orders as needed
Assist with keeping the studio space tidy and hospitable.

Support to Leadership & Team

Anticipate team needs and offer logistical support for design and community projects
Collaborate on event planning, internal systems, and special initiatives
Assist with data entry as requested

Who You Are

A clear and kind communicator—both in person and in writing
Detail-oriented and systems-minded—you love lists, logistics, and keeping things on track
A creative problem-solver who can pivot when needed and bring calm to chaos
Strong organizational skills and the ability to manage multiple tasks at once
A people person who values hospitality, humility, and helping others shine
Energized by community work and passionate about seeing Marion thrive

Preferred Qualifications

Prior experience in an administrative or office coordinator role
Comfort with digital tools (Google Workspace, spreadsheets, simple databases, etc.)
A background or interest in design, arts, nonprofit, or small business environments

Bonus Qualities (Not Required, But Lovely to Have)

Familiarity with project management tools (like Monday and Slack)
Copy editing experience

Compensation: Based on experience
Schedule: Preferably Tuesday - Friday 10:00 - 2:00 hours or comparable (approx. 20 hours/week), with the possibility of growth.
Reports to: Studio Leadership

If you're someone who loves details and dreams big, who believes administration is a form of creative leadership, and who wants to work in a place where people, story, and design intersect—we’d love to meet you.

Please send a cover letter and resume to hello@mariondesign.co

For other positions:
There are no additional openings at this time. Feel free to submit your resume, we will review on a regular basis and consider when openings are available.

Regardless of the position, we expect:
You must have experience working in your field for 2+ years and we prefer an undergraduate degree completed in a related field.

Good communication skills are critical to ensuring the design process is empathetic.

You must be living in Grant County or be willing to move to Grant County soon after being hired.

Please send a cover letter and resume to hello@mariondesign.co